Sony Pictures Imageworks

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Administrative Assistant

Position reports to: Senior Vice President, Sony Pictures Imageworks

Summary:
Sony Pictures Entertainment (SPE) is a subsidiary of Sony Entertainment Inc., a subsidiary of Tokyo-based Sony Corporation. SPE's global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies. For additional information, go to http://www.sonypictures.com.

The Administrative Assistant will provide a full range of administrative support for several executives within Sony Pictures Imageworks organization.

Job Description:
- Handling phone calls
- Meeting coordination and event planning. Scheduling and preparing for meetings and handling several calendars
- Travel arrangements for a variety of executive staff
- Work alongside and coordinating with several departments within the organization
- Drafting, editing, distributing and follow-up on documents and correspondence
- Generating adhoc reports
- Managing document flow, including creating and maintaining files (electronic)
- Other general administrative duties (processing mail, copying, etc.)
- Miscellaneous duties as required, Processing expense reports
- Minute taking and preparing of presentations
- Enter and handle any timecards for direct reports
- Ready to take on any adhoc duties

Job Requirements:
- 3-5 year’s experience as an Executive Assistant
- Exceptionally professional, organized and detail oriented; demonstrated ability to organize time, manage diverse activities and meet deadlines
- Able to work independently and work cooperatively in a team setting
- Knowledge of principles and practices of the office organization, planning, records management and general administration
- Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)
- Exceptional organizational and interpersonal skills
- Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
- Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
- Common sense, dependability, discretion and attention to detail are required
- Must be a self-starter with a team-player attitude
- Excellent communication skills – written and oral (must have a professional and courteous demeanor)

To apply, please send your CV/resume and cover letter to recruiting@imageworks.com with the job title in the email subject line.

PORTFOLIO GUIDELINES

Qualified candidates should send their materials to:

Sony Pictures Imageworks
Attention: Human Resources
9050 W. Washington Blvd.
Culver City, CA 90232
Fax: (310) 840-8888

You may also email your résumé to jobs@imageworks.com
For Production Services Technician positions: pst-recruit@imageworks.com

All artist submissions MUST contain the following:
- Cover Letter which states the position you are applying for and your availability
- Resume
- Demo Reel and/or Portfolio (if applicable to the position)
- Demo Reel and/or Portfolio Breakdown which describes your specific contributions to the work

**Please be sure NOT to send original materials, as submissions will not be returned.**

Submission Tips & Guidelines

Reel Submissions
- Reels should be on DVD or VHS (NTSC) - Beta or PAL will not be accepted
- Do not send CD ROMS or refer us to a website - hardcopy submissions only
- Reels should be clearly labeled with your name and contact information
- The length of your reel should be limited to 5 minutes and consist of the work you're most proud of beginning with your most recent work
- Music should not contain vocals unless lip-syncing skills are illustrated
- Please include a credit list explaining what you did on your reel and what software (if applicable) was used to achieve the effects
- Demo reels should be well edited and concise (less than 5 minutes).
- ANIMATORS NOTE: Please include all traditional work (life drawings, pencil tests, etc.) either on your reel or with your portfolio

Portfolio Submissions
Please be sure your portfolio is clearly labeled with your name, address and telephone number on both the inside and outside.

All portfolios should contain the following:
- Samples of your recent work
- Life Drawings
- Rough Sketches of animals and humans in movement
- Samples of your color and design sense
- We prefer artists to limit their portfolios to 20 pieces representing their strongest current work.
- Do not send original copies of your work as it will not be returned

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